Mail Service Coordinator

We are looking for an organized, detail-oriented Mail Service Coordinator to join the team! This is a part time position in Hoboken, NJ reporting to the Director of Operations. 20 hours a week - Hours would be either set as M-F 8am to 12pm or set as M,W,F 9am - 4pm (not a combination of both) whichever works better for the employee.

Mail Service Coordinator Responsibilities:

• Opening, sorting, and scanning mail by department and category.
• Utilizing scanner and similar administrative technology.
• Managing outgoing messages and packages.
• Ensuring proper labeling and packaging for outgoing post.
• Arranging for deliveries with delivery companies such as FedEx, UPS, and DHL.
• Printing and shipping documents as needed
• Forwarding misdirected mail.
• Keeping an inventory of mailing supplies, such as envelopes and stamps.
• Signing off on certified mail.
• Logging incoming mail in company systems.
• Delivering mail via email to both departments and individuals.

Mail Service Coordinator Requirements:

• Minimum High school diploma or GED.
• Previous mail service experience required.
• Proficiency with scanning machines.
• Computer proficiency required. MS Office
• Previous experience with FedEx and USPS shipping & receiving and other mail service resources.
• Outstanding organizational skills.
• Proficiency in GSuite helpful.
• Diligence and attention to detail.
• Exceptional interpersonal skills.
• Excellent written and verbal communication.